Equity Residential (AVB) outlines IMO, 60-day role timeline in employee memo
Rhea-AI Filing Summary
Equity Residential sent an employee update on June 18, 2026 outlining integration planning with AvalonBay following their announced business combination. The note describes an Integration Management Office led by senior executives, a structured review process for organizational decisions, and a target of 60 days for many role decisions.
The communication reiterates legal restrictions until closing, points employees to merger resources, and states Equity Residential intends to file a Registration Statement on Form S-4 and a Joint Proxy Statement/Prospectus with the SEC in connection with the proposed transaction.
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Insights
Integration planning emphasizes governance, timelines, and employee communications.
The message outlines an Integration Management Office (IMO) structure and cross-functional workstreams to coordinate decisions. It sets a near-term 60-day planning horizon for many role decisions and promises escalation and multiple review layers.
Risks flagged verbatim include legal limitations pre-closing and potential longer decision timelines; subsequent SEC filings (Form S-4 and Joint Proxy Statement/Prospectus) will provide transaction mechanics and shareholder materials.
Filing roadmap: Form S-4 and joint proxy materials will follow; shareholders will be solicited.
The communication states Equity Residential intends to file a Registration Statement on Form S-4 that will include a joint proxy statement/prospectus. It instructs recipients to review those filings when available for complete transaction details.
Key dependencies are shareholder approvals and regulatory processes; timing and proceeds mechanics are to be disclosed in forthcoming SEC materials.
Key Figures
Key Terms
Integration Management Office corporate
Registration Statement on Form S-4 regulatory
Joint Proxy Statement/Prospectus regulatory
forward-looking statements legal
Filed by Equity Residential
ERP Operating Limited Partnership
(Commission File Nos.: 001-12252
000-24920)
Pursuant to Rule 425 under the Securities Act of 1933, as amended
and deemed filed pursuant to Rule 14a-12
under the Securities Exchange Act of 1934
Subject Company: AvalonBay Communities, Inc.
(Commission File No.: 001-12672)
Date: June 18, 2026
On June 18, 2026, Mark Parrell, President and Chief Executive Officer of Equity Residential, sent the below email to employees of Equity Residential.
To: n/a
BCC: All Employees
From: Mark Parrell
Subject: Building the New Company: Integration Planning Update
Thank you for joining last week’s town halls, in which we introduced the new leadership team, reinforced our collective opportunity, and openly discussed the next steps of the integration process.
As we move forward, you can trust that a few clear principles will guide us: serving our residents well and protecting their experience, treating our teams with fairness and respect, bringing together the best of both organizations, and building a new company with the capabilities and financial strength to create long-term value for residents, associates, and the communities we serve.
In doing so, we will aim to make Day 1 as smooth for our residents and our teams as possible.
For our residents, that means no disruption to their day-to-day experience. The people they know, the service they expect, and the communities they call home should continue without interruption. That is one of the clearest tests of integration excellence.
For our teams, that means providing the clarity, tools, systems, and support you need to do your work, collaborate with colleagues, and serve residents. Integration will bring change, but we are committed to minimizing unnecessary disruption, reducing uncertainty where we can, and helping you stay focused on the work that matters most.
The Integration Management Office, or IMO, is the team responsible for leading and coordinating the process of bringing together the two companies. The IMO is led by:
| • | Claudio Moreno, SVP, Treasurer – Equity Residential |
| • | Melissa Dulski, SVP, Associate General Counsel – AvalonBay |
| • | Tanya Foster, VP, Human Resources Transformation – Equity Residential |
| • | Dave Alagno, SVP, Human Resources – AvalonBay |
| • | Taylor Robertson, VP, Financial Planning & Analysis (FP&A) – Equity Residential |
| • | Kurt Hesser, SVP, Finance – AvalonBay |
These six leaders will work closely together and across both organizations to drive the integration forward and will report directly to Ben and Mark.
To support these leaders, we have assembled multiple integration planning workstreams with team members from both companies to address the many decisions that need to be made across functions and business units.
As we discussed at the town halls, we know that the status of your position matters most to you right now, so here is where things stand for your role:
| • | For corporate and regional roles, we are committed to updating you on the status of your post-closing role by mid-August. At that time, you will know whether you will have a role at the combined company, if your role is still being determined, or if your role will not be part of the new organization, either immediately at closing or after a period of time. As we’ve shared, severance will be offered to associates whose positions will not be part of the new organization. |
| • | For regional leadership and on-site management roles — the layer between corporate and on-site — decisions will be made as part of the organizational planning process. Some of those decisions will fall within the timeline for corporate and regional roles, with status updates by mid-August. Others may take longer as we finalize the combined regional structure. |
| • | For on-site property operations, on-site construction teams, and centralized operations teams, we do not anticipate significant role changes at closing. Any changes to these roles will come later, as we begin operating as a combined company. |
In all cases, you will hear from us directly.
Organizational decisions will not be made unilaterally by individual managers. The process will involve multiple levels of review, cross-functional input from the current leaders of both organizations, and oversight from HR and senior leadership to ensure that decisions are based on the needs of the combined organization and that we effectively assess individual qualifications. We are committed to a process that is as objective and consistent as possible.
We recognize that the next 60 days may feel both fast and slow depending on where you sit. We are moving as quickly as we responsibly can, because we know that uncertainty is hard and we believe that clarity is better than prolonged uncertainty. Where decisions genuinely cannot be made within 60 days, we will tell you that directly and explain why.
As a reminder, until closing, we are legally required to operate as two separate, independent companies and not coordinate current operations. We know there is an instinct to reach out to future colleagues, and it speaks well of both organizations. However, all communications must be routed through the proper integration planning channels. Guidance on this has been shared and is available on each company’s merger resource site.
In the meantime, we have an updated FAQ, which addresses a number of the questions we heard at the town halls and have received over the last week.
There is no shortage of meaningful work and exciting opportunities ahead, and we are confident in our approach and our commitment to doing it well. More to come soon.
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| Mark Parrell | Ben Schall | |||
| President & CEO, Equity Residential | President & CEO, AvalonBay Communities | |||
Cautionary Statement Regarding Forward-Looking Statements
This communication contains “forward-looking statements” within the meaning of Section 27A of the Securities Act of 1933, as amended (the “Securities Act”), and Section 21E of the Securities Exchange Act of 1934, as amended, which are based on current expectations, estimates and projections about the industry and markets in which Equity Residential and AvalonBay Communities, Inc. (“AvalonBay”) operate, as well as beliefs and assumptions of Equity Residential and AvalonBay. Words such as “anticipate,” “become,” “believe,” “could,” “estimate,” “expect,” “forecast,” “intend,” “may,” “outlook,” “plan,” “potential,” “possible,” “predict,” “project,” “target,” “seek,” “shall,” “should,” “will,” or “would,” including variations of such words and similar expressions, are intended to identify forward-looking statements. All statements that address operating performance, events or developments that Equity Residential or AvalonBay expects or anticipates will occur in the future are forward-looking statements, including statements relating to any possible transaction between Equity Residential and AvalonBay, multifamily market conditions, development, redevelopment, acquisition or disposition activity, general conditions in the geographic areas where Equity Residential and AvalonBay operate and Equity Residential’s and AvalonBay’s respective debt, capital structure and financial position. Such forward-looking statements are not guarantees of future performance and involve known and unknown risks, uncertainties, assumptions and other factors that are difficult to predict and may cause the actual results to differ materially from future results expressed or implied by such forward-looking statements.
Important factors, risks and uncertainties that could cause actual results to differ materially from such plans, estimates or expectations include but are not limited to: (i) the parties’ ability to complete the proposed transaction on the proposed terms or on the anticipated timeline, or at all, including risks and uncertainties related to Equity Residential’s and AvalonBay’s ability to obtain the required respective shareholder approval, and the parties’ ability to satisfy the other conditions to consummating the proposed transaction; (ii) the inability to realize the anticipated benefits of the proposed transaction, including as a result of delay in completing the proposed transaction; (iii) the risk that Equity Residential’s and AvalonBay’s businesses will not be integrated successfully or that such integration may be more difficult, time-consuming or costly than expected; (iv) significant transaction costs and/or unknown or inestimable liabilities; (v) potential litigation relating to the proposed transaction that could be instituted against Equity Residential, AvalonBay or their trustees, directors, managers or officers, including resulting expense or delay and the effects of any outcomes related thereto; (vi) the risk that disruptions from the proposed transaction, including diverting the attention of Equity Residential and AvalonBay management from ongoing business operations, will harm Equity Residential’s and AvalonBay’s businesses during the pendency of the proposed transaction or otherwise; (vii) certain restrictions during the pendency of the business combination that may impact Equity Residential’s and AvalonBay’s ability to pursue certain business opportunities or strategic transactions; (viii) the possibility that the business combination may be more expensive to complete than anticipated,
including as a result of unexpected factors or events; (ix) the occurrence of any event, change or other circumstance that could give rise to the termination of the merger agreement, including in circumstances requiring Equity Residential or AvalonBay to pay a termination fee; (x) the effect of the announcement of the proposed transaction on the ability of Equity Residential and AvalonBay to operate their respective businesses and retain and hire key personnel, and to maintain favorable business relationships; (xi) risks related to the market value of Equity Residential common shares to be issued in the proposed transaction; (xii) other risks related to the completion of the proposed transaction and actions related thereto; (xiii) potential business uncertainty, including changes to existing business relationships, during the pendency of the business combination or otherwise that could affect Equity Residential’s or AvalonBay’s financial performance; (xiv) other risks related to the completion of the proposed transaction and actions related thereto; (xv) legislative, regulatory and economic developments, including the level of new multifamily communities construction and development, government regulations and competition; (xvi) unpredictability and severity of local, regional, national and international economic, political and catastrophic climates, conditions and events, including but not limited to acts of terrorism, outbreaks of war or hostilities or pandemics, as well as management’s response to any of the aforementioned factors; (xvii) changes in global financial markets, interest rates and foreign currency exchange rates; (xviii) increased or unanticipated competition affecting Equity Residential’s and AvalonBay’s properties; (xix) risks associated with acquisitions, dispositions, development and redevelopment of properties; (xx) increased costs of labor and construction material; (xxi) maintenance of Real Estate Investment Trust status, tax structuring and changes in income tax laws and rates; (xxii) environmental uncertainties, including risks of natural disasters; (xxiii) those risks and uncertainties set forth in Equity Residential’s and AvalonBay’s Annual Reports on Form 10-K for the year ended December 31, 2025 under the headings “Forward-Looking Statements” and “Risk Factors,” as such risk factors may be amended, supplemented or superseded from time to time by other reports filed by Equity Residential or AvalonBay, as the case may be, with the Securities and Exchange Commission (the “SEC”) from time to time, which are available via the SEC’s website at www.sec.gov; and (xxiv) those risks that will be described in the Registration Statement and Joint Proxy Statement/Prospectus (each as defined below) that will be filed with the SEC in connection with the proposed transaction and available from the sources indicated below. There can be no assurance that the proposed transaction will be completed, or if it is completed, that it will close within the anticipated time period. These factors should not be construed as exhaustive and should be read in conjunction with the other forward-looking statements. Forward-looking statements relate only to events as of the date on which the statements are made. Neither Equity Residential nor AvalonBay undertakes any obligation to publicly update or review any forward-looking statement except as required by law, whether as a result of new information, future developments or otherwise. If one or more of these or other risks or uncertainties materialize, or if Equity Residential’s and AvalonBay’s underlying assumptions prove to be incorrect, Equity Residential’s, AvalonBay’s and the combined company’s actual results may vary materially from what Equity Residential or AvalonBay may have expressed or implied by these forward-looking statements. Equity Residential and AvalonBay caution not to place undue reliance on any of Equity Residential’s or AvalonBay’s forward-looking statements. Furthermore, new risks and uncertainties arise from time to time, and it is impossible for us to predict those events or how they may affect Equity Residential or AvalonBay.
No Offer or Solicitation
This communication is for informational purposes only and is not intended to, and shall not, constitute an offer to sell or the solicitation of an offer to sell or the solicitation of an offer to buy any securities or a solicitation of any vote or approval, nor shall there be any offer, solicitation or sale of securities in any jurisdiction in which such offer, solicitation, or sale would be unlawful prior to registration or qualification under the securities laws of any such jurisdiction. No offer of securities shall be made except by means of a prospectus meeting the requirements of Section 10 of the Securities Act.
Important Additional Information and Where to Find It
In connection with the proposed transaction between Equity Residential and AvalonBay, Equity Residential intends to file with the SEC a registration statement on Form S-4 (the “Registration Statement”) that will include a joint proxy statement of Equity Residential and AvalonBay that also constitutes a prospectus of Equity Residential (the “Joint Proxy Statement/Prospectus”). A definitive Joint Proxy Statement/Prospectus
will be mailed to Equity Residential’s shareholders and AvalonBay’s stockholders seeking their respective approval of the proposed transaction and other related matters. Each of Equity Residential and AvalonBay may also file other relevant documents with the SEC regarding the proposed transaction. This communication is not a substitute for the Registration Statement, Joint Proxy Statement/Prospectus or any other document that Equity Residential or AvalonBay (as applicable) may file with the SEC in connection with the proposed transaction. BEFORE MAKING ANY VOTING OR INVESTMENT DECISION, INVESTORS AND SECURITY HOLDERS OF EQUITY RESIDENTIAL AND AVALONBAY ARE URGED TO READ CAREFULLY AND IN THEIR ENTIRETY THE REGISTRATION STATEMENT, THE JOINT PROXY STATEMENT/PROSPECTUS AND ANY OTHER RELEVANT DOCUMENTS THAT ARE FILED OR WILL BE FILED WITH THE SEC, AS WELL AS ANY AMENDMENTS OR SUPPLEMENTS TO THESE DOCUMENTS WHEN THEY BECOME AVAILABLE WITH THE SEC BECAUSE THEY WILL CONTAIN IMPORTANT INFORMATION ABOUT THE PROPOSED TRANSACTION AND RELATED MATTERS. Investors and security holders will be able to obtain free copies of the Registration Statement and the Joint Proxy Statement/Prospectus (when they become available) and other documents filed with the SEC by Equity Residential and AvalonBay, which contain important information, through the website maintained by the SEC at www.sec.gov. The documents filed by Equity Residential with the SEC may be obtained free of charge by accessing “Filings – SEC Filings” in the “Investor” section of Equity Residential’s website at www.equityapartments.com, by writing to Equity Residential – Investor Relations, Two North Riverside Plaza, Suite 500, Chicago, Illinois 60606, by telephone at 1-888-879-6356 or by email at investorrelations@eqr.com. The documents filed by AvalonBay with the SEC may be obtained free of charge by accessing the “Investors” section of AvalonBay’s website at www.avalonbay.com or by writing to AvalonBay, 4040 Wilson Blvd., Suite 1000, Arlington, Virginia 22203, Attention: Corporate Secretary (Legal Department) or by email at investor_relations@avalonbay.com.
Participants in the Solicitation
Equity Residential, AvalonBay, and certain of their respective trustees, directors and executive officers may be deemed to be participants in the solicitation of proxies from Equity Residential’s and AvalonBay’s shareholders in respect of the proposed transaction. Information about the directors and executive officers of AvalonBay, including a description of their direct or indirect interests, by security holdings or otherwise, is set forth in AvalonBay’s proxy statement for its 2026 Annual Meeting of Stockholders under the headings “Director Nominees,” “Transactions with Related Persons, Promoters and Certain Control Persons,” “Director Compensation,” “Director Compensation Table,” “Compensation Discussion and Analysis,” “Executive Compensation Tables” and “Officers, Stock Ownership and Other Information,” which was filed with the SEC on April 6, 2026, and in AvalonBay’s Annual Report on Form 10-K for the fiscal year ended December 31, 2025, which was filed with the SEC on February 27, 2026. Information about the trustees and executive officers of Equity Residential, including a description of their direct or indirect interests, by security holdings or otherwise, is set forth in Equity Residential’s proxy statement for its 2026 Annual Meeting of Shareholders under the headings “Biographical Information and Qualifications of Trustees,” “Biographical Information of Executives,” “Common Share Ownership of Trustees and Executives,” “Compensation Discussion and Analysis,” “Executive Compensation” and “Trustee Compensation,” which was filed with the SEC on April 14, 2026, and in Equity Residential’s Annual Report on Form 10-K for the fiscal year ended December 31, 2025, which was filed with the SEC on February 13, 2026. To the extent holdings of Equity Residential’s securities by its trustees or executive officers have changed since the amounts set forth in Equity Residential’s definitive proxy statement for its 2026 Annual Meeting of Shareholders or the holdings of AvalonBay’s securities by its directors or executive officers have changed since the amounts set forth in AvalonBay’s definitive proxy statement for its 2026 Annual Meeting of Stockholders, such changes have been or will be reflected on an Initial Statement of Beneficial Ownership of Securities on Form 3, Statement of Changes in Beneficial Ownership on Form 4, or Annual Statement of Changes in Beneficial Ownership on Form 5, in each case filed with the SEC and available on the SEC’s website at www.sec.gov. Other information regarding the participants in the proxy solicitations and a description of their direct and indirect interests, by security holdings or otherwise, will be contained in the Registration Statement, the Joint Proxy Statement/Prospectus and other relevant materials to be filed with the SEC regarding the proposed transaction when such materials become available. Investors and security holders should read the Registration Statement and the Joint Proxy Statement/Prospectus carefully when they become available before making any voting or investment decisions. Investors may obtain free copies of these documents from Equity Residential or AvalonBay using the sources indicated above.